How to submit to HAL IRIT

1 - Create an account

Since 2019, you can access HAL using the RENATER identity federation. If you don't want to or can't use the federation, you can still create a local HAL account.

Solution 1 : Create a local HAL account

• Fill the subscribe form at the following address: https://hal.archives-ouvertes.fr/user/create
• Click on the link emailed to you to activate the account

Solution 2 : Authenticate with the RENATER identity federation

• Click on se connecter avec Fédération
• Choose your identity provider :
• CNRS
• INPT - Institut National Polytechnique de Toulouse
• Université Toulouse Capitole
• University of Toulouse Jean Jaurès
• Université Toulouse III - Paul Sabatier

2 - Set your preferences and research team

The chosen preferences will appear on each new submission and will be editable.

• Log in to your HAL profile : https://hal.archives-ouvertes.fr/user
• Click on the tab Submission preferences (ou directly go to https://hal.archives-ouvertes.fr/user/editprefdepot/) and on Edit my preferences

• Display the list of domains
• Add me as an author : check Yes
  
• Affiliation(s) : select your team

For more information: Account and profile

3 - Create your IdHAL

IdDHAL is a unique identifier. It allows an authenticated user to link his author forms (e.g. Marie Dupont, M. Dupont, Marie Dupont-Martin, etc) and to choose a default one.

• Authenticate and access your profile at the following address: https://hal.archives-ouvertes.fr/user
• Click on the tab Profile information and then Create my IdHAL

• Align your IdHAL with others researcher identifiers like arXiv or ORCID
• Search for author forms that might belong to you. Those 2 searches: <LASTNAME Firstname> et <LASTNAME 1st letter of firstname> will yield relevant results
  
• Click on the + icon to link an author form to your IdHAL

For more information: Author identifier idHAL and CV

4 - Deposit

Deposits are made on a single page in 4 steps:

1. Upload your file(s)
2. Complete the document's metadata
3. Complete the author's data
4. Validate the submission

PDF upload & metadata import

Fill out the DOI to automatically import your document metadata pour importer les métadonnées de votre publication.
Display the detailled view to specify an embargo.

For more information: Adding an embargo period

Complete the document's metadata

Cas d'un article de revue

When you fill in a journal name, HAL will display the publisher copyright policy using the SHERPA/RoMEO service. HAL will inform you on which version of the document is allowed to be submitted.

For more information: Legal aspects

Fundings and projects

Display the complete list of metadata to add fundings, an ANR projet or an european project.

For more information: Adding an ANR project, Adding an european project

Complete the author's data

If you filled in the DOI, all authors should already be present in this section.

Best practices:

• Use fill given names
• Add an affiliation to each author, especially IRIT teams
• If an author is already known to HAL, select her/his valid form (in green)

Validate the submission

All deposits with a file are checked manually before they are put online. This process to moderate a paper lasts around a week.
Bibliographic references are put online immediately, without check.

For more information: Why is my deposit not online yet ?, Check of the deposits